Organizing a world class luxury event is not a child’s play. Venue logistics is the basic and most crucial aspect of event planning. The task of executing an unexpected event needs us to focus on a lot of aspects, and in the process some integral things may slip out of our mind. Thus, for your help, here are 5 thought-provoking tips for perfect venue logistics.
Ensure Its Roomy
An ideal luxury event venue is one that is spacious enough not only to accommodate your guests but should be adequately roomy to provide you with magnificent green rooms, stages, chairs, bars, risers, check-in locations and storage spaces. Also consider having 2-3 rooms extra to manage some unforeseen needs.
Almost all hotel ballrooms and sports arenas are more or less the same. In such a scenario, the challenging work of giving a personality and local flair to your event becomes challenging. To make your brand unique, experimenting with the colours and lights will help a great deal. Gobo lighting, vibrant pops of hues and exquisite decoration on the ceiling (the most ignored part) are some great ideas you can go for.
Overestimate the Costs
If you want to prevent yourself from being burdened by last-minute expenses, you can alleviate your anxiety in the weeks preceding the event by planning for it in advance. Hence, always overestimate your expenses as a considerable amount of sum is lost in comps, discounts and underselling.
Get Full Quotes
Sometimes, skimming on small info can burn a hole in your pocket. So, always get full quotes from your vendors to prevent yourself from paying hidden taxes, admin fee, service costs and other additional charges.
Skipping even on a single detail in the documentations can make your event planning topsy-turvy. So, read every clause carefully to properly check the due date, costs and multiple other services provided by the vendor.
Thus, the key to organize a successful luxury event is taking every detail into account and planning for it in advance. Are you prepared for your next big event?